ImageLink for
Microsoft Dynamics SL

Users of Microsoft SharePoint can view ImageLink documents in a structured SharePoint document library. All ImageLink indexing information is made available to the users. This information, associated documents, and all images can now be utilized in the SharePoint environment as a standard SharePoint document.

Use Batch Scanning to scan batches of documents in a separate step from attaching them to the financial transaction. Adding Batch Indexing allows documents to be scanned by one person and made available for entry into the accounting system for another; or to use a departmental scanner instead of one on your desktop. Batch indexing is required if bar-coding of paper documents is used to automate the linking and indexing process.

Applications

• Index documents received electronically from remote locations.
• Index documents that are bar-coded from within the accounting system in lieu of interactive scanning.
• Index documents that were bar-coded as printed. This is a convenient way to capture returned proof-of delivery information.
• Index electronically returned cancelled checks. Some banks return cancelled checks (front and back) via CD or DVD.

This add-on module to Batch Processing provides a powerful tool to automatically index batches of documents. Our barcoding methodology is unique in that it applies our indexing information to the bar code thereby dramatically reducing the possibility of error.

Super Search provides rapid document search and retrieval outside of the accounting system. This module allows easy access to documents for users with assigned security access (including sales people) that do not know how to navigate within the accounting software system. Accounting systems users may find these search capabilities an efficient search alternative to drill-down inquiry functions within the accounting system.

All documents linked from within the accounting system appear in the Super Search application. Documents can be added directly into Super Search, if the Application Wizard is implemented.

Applications

• Without access to the accounting system, designated users can locate and display accounting-related documents.
• Non-accounting documents can be organized and accessed (requires Application Design Wizard).
• Designated remote users, that are connected via Microsoft Terminal Services or Citrix, can locate and display documents.

This is an interactive tool that supports the sophisticated development needs for the users of Super Search. This module can be used to expand document imaging to help meet the needs of non-accounting departments. Non-financial data such as legal and tax documents can be defined with this product.

This tool allows your administrator to define relationships and indexes to capture and find documents, create cabinets and folders for organizing documents, and to set up security (who is allowed to see and/ or manipulate specific documents). With this tool, you create your own applications so the required indexing can be easily keyed. By using Application Design Wizard all information outside the accounting system, whether digital or paper, can be imaged and retrieved instantly. Using Super Search, you can search quickly and effortlessly by the “indexes” that your administrator sets up.

Applications

• Set up a legal cabinet with folders for contracts
• Set up a property management cabinet with folders for each property

The workflow product provides access to the user’s workflow tasks. By selecting a task, the user can view source documents and accounting information related to the task. The source documents can be of any type, including Email, Word, Excel spreadsheets and scanned paperwork.

The accounting information is pulled from the accounting database and is presented real time. The options available to the user include Approve, Decline and Forward.

The workflow process can be “rules based” in that templates can be designed to establish routing rules. A workflow language is used to define the templates. This gives the designer flexibility so that rules can be based on dollar amount, group relationships and expiration dates.

There are two aspects to workflow…the workflow engine and applications. The engine is responsible for enforcing the workflow rules, moving control from user to user and presenting documents and application programs for the user to interact with. By design, the ImageLink workflow engine is generic and can support any workflow-oriented application.

Applications are the programs where data can be viewed and decisions such as Approve and Decline can be made. ImageLink Workflow currently includes the workflow engine and one application (AP approval).

This report provides a one-stop shop for users to determine the status of an (invoice) image. The filtering feature allows a customer to see invoices for which a bar code was printed/processed, and to highlight invoices with, or more importantly, without ImageLink attachments. The report also shows the client how many pages were scanned to their accounting ERP system for a given invoice. Enhancements to the AP Audit Report screen provide the ability to filter by UserID and to export the report to Excel for further analysis. Our AP Audit Report gives management better control of its invoices.

The report identifies:
Vouchers without ImageLink attachments,
Vouchers with Barcodes printed but not yet processed,

The report also lists reconciled AP vouchers displayed as:
All Vouchers with ImageLink attachments,
All Vouchers with Barcodes printed and processed.

Vouchers may be selected and listed by criteria such as company, posting period, vendor, batch and/or reference number. With minor interactive work, we can deploy this powerful tool in our client’s system.

For a number of years ReQlogic has integrated its product with ImageLink for Microsoft Dynamics GP and Dynamics SL. ReQlogic provides a web-based purchase order (PO) processing application. As the PO progresses through the approval process, users are presented with the PO data as well as appropriate images related to the PO. At the point of creating the invoicing records within the Dynamics accounting system, ReQlogic also creates appropriate indices within the ImageLink SQL database with access to the associated documents. From that point on ImageLink users can find those documents using our powerful document access methods, either interactively from within the accounting system or via our peripheral software product called Super Search.

Concur is a provider of integrated travel and expense management solutions that integrate with Microsoft Dynamics. Their solution eliminates the need for an organization to manually download and manipulate expense reports. Concur moves the transactions into the Accounts Payable Voucher & Adjustment Entry screen in Dynamics SL. Receipt images from Concur are then linked to the AP voucher. These images are now visible via Dynamics SL drill-down, Super Search, or alternatively, the ImageLink SharePoint Library.

You can also use the workflow in Concur or ImageLink AP Workflow for on-line approval of employee expense reports.

ImageLink can now use OCR to import AP invoices and images directly into the Voucher & Adjustment Entry screen.

This module captures invoices from paper, email, fax or ftp; extracts the data and creates a batch in the SL Voucher & Adjustment Entry screen. Vendor invoices are automatically attached to the corresponding transaction. The process is easy to learn, gets invoices into the payment cycle faster and with fewer opportunities for keying errors.

ImageLink products naturally run well in Terminal Server and Citrix sessions. However, with this arrangement, applications cannot communicate directly with scanners that are physically connected to the user’s workstation. The ImageLink TS/Citrix scanner interface provides a way for the ImageLink application programs to perform this communication.

Applications

• ImageLink is run within a Terminal Server or Citrix session
• A shared drive must be made available to both the workstation and the session
• Scanner is connected with a Twain driver